6.50 Payroll Processing

Effective Date: April 1, 2010 (revised)


The College complies with all applicable state and federal laws relating to compensation of employees. In order to ensure continued compliance, this policy specifies the procedures for accurate payroll processing.


A schedule of pay periods and pay dates is available from the Human Resources or Payroll departments. Non-exempt (hourly) employees are paid on a bi-weekly basis. Exempt (salaried) employees are paid monthly.

Non-Exempt (Hourly) Time Reporting

Non-exempt employees must submit time reports electronically to their supervisors in order for the Payroll Office to receive them by 9:00 a.m. on alternate Mondays. Paychecks are issued the following Friday. The pay period begins on 12:01 a.m. on Monday morning and ends at midnight on Sunday.

Exempt (Salaried) Time Reporting

Exempt administrative employees are paid on the working day closest to the 29th of each month for work performed from the first through the last day of the month.

Exempt employees must record time off via a monthly electronic leave report. The report should be submitted as close to the first of the following month as possible. The report is submitted electronically to the supervisor for approval. Submission of the leave report indicates that time off from work has been coded correctly.

See the following policies for additional relevant information:

4.01 Employment Definitions 44

6.04 Overtime, Compensatory Time, Shift Differentials and Additional Compensation 160

6.52 Direct Deposit 174