Effective Date: April 1, 2010
This policy is intended to ensure that employees are aware of their obligation to avoid activities and/or situations that may result in a conflict of commitment with their College duties and to clarify the College’s expectations about disclosure of such situations and activities, should they occur.
Procedure:
The College expects that an employee’s primary employment obligation is to Trinity College. Therefore, when an employee’s external activities adversely impact, or appear to impact, their ability to meet their responsibilities to the College, a conflict of commitment may exist. Similarly, an employee’s unauthorized use of College resources in the course of engaging in an external activity constitutes a conflict of commitment.
External activities may include, but are not limited to, providing services to another corporation, business, association, government agency or not-for-profit organization, as an officer, director, owner, agent, consultant, or employee whether on a paid or volunteer basis.
It is expected that, unless an employee has received express authorization from an authorized representative of the College, he or she may not use any resource that has a value to the College for external activities, including work time.
Employees must make clear, when engaging in external activities, that they are doing so in their individual capacity and not as representatives of the College.
Employees shall report any known or suspected violation of this policy to their supervisor, department head or division head. If there is any question about whether an external activity represents a conflict of commitment, the employee should consult with his or her supervisor, department head or division head for clarification.
See the following policies for additional relevant information:
5.01 Confidentiality 94
5.02 Conflict of Interest 97
5.04 Whistleblower Policy 104